Notice of Non-Disrimination Policy

It is the policy of Children's Home Society of Washington (CHSW) that no person shall be subject to discrimination by the Organization or through its contractors on the basis of: race, creed, color, religion, age, gender, genetic and/or medical information, national origin, sexual orientation, marital or veteran status, or the presence of disabilities or any other basis protected by state or federal law.

In addition to the above characteristics, programs will not discriminate against consumers in high-risk populations or whose conditions may require more costly treatment.

CHSW provides equal employment opportunities to all staff members and applicants for employment without discrimination toward any of these characteristics.  This applies to all terms and conditions of employment including, but not limited to, hiring, placement, transfers, promotions, termination, layoff and recall, leaves of absence, compensation and training.


Notice of Consumer Complaint & Grievance Policy

It is the policy of Children’s Home Society of Washington (CHSW) to provide a fair, equitable and formal grievance procedure in the event a consumer believes that any of his/her rights have been violated and not adequately resolved at the initial levels of problem-solving or complaint processes.  Consumer complaints and grievances are promptly heard, assessed, and resolved at the lowest level with the option to document it for higher management review. 


Notice of Online Privacy Policy

Updated:  September 2016

Children's Home Society of Washington (CHSW) maintains strict privacy practices. To better protect your privacy, we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. No personal information is sold or rented to third parties.

information CHSW collects

This notice applies to all information collected or submitted on CHSW's website. On some pages, you can make donations, sign up for the e-newsletter, or register to receive materials. The types of personal information collected at these pages are:

  • Name
  • Address
  • E-mail Address
  • Phone Number
  • Credit/Debit Card Information

On some pages, you can submit information about other people. For example, you might make a donation in another's name and enter their address, e-mail address, and other personal information. In this circumstance, the types of personal information collected might include:

  • Name
  • Address
  • Phone Number
  • E-mail Address

Collecting your information online

When you make a donation online, sign up for the electronic CHSW newsletter, send a comment via the information and contact request forms online, or register for an event on the web site, your name and contact information will be relayed to CHSW. When you are engaged in a transaction, whether through event registration or an online donation the amount of your gift will also be relayed to CHSW. Your contact information will enable CHSW to acknowledge you/your donation directly. Additionally, you will be asked to enter your credit card information when making a transaction online.  

CHSW uses a third-party vendor to process credit card transactions. This information is transferred for processing purposes only. Any information collected by our credit card processor is used only for transactional and/or financial record-keeping purposes, or as required by law.

Using your information

Unless you opt out of receiving e-mail messages, CHSW uses the e-mail address that you provide to send out periodic news regarding the organization. In an effort to provide the best, most relevant content to our audience, CHSW may at times ask forinput on how to better serve supporters. 

When you make a donation or sign up for the e-newsletter, you may elect to receive communications from reputable partners serving a similar mission. If you choose to receive such communications, CHSW may share your information with other nonprofit organizations. 

CHSW may disclose information we collect from you if we have a good faith belief that access, use, preservation, or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, or (b) detect, prevent, or otherwise address fraud, security or technical issues, or (c) protect against harm to the rights, property or safety of CHSW, its employees or the public as required or permitted by law.

CHSW may also collect and store aggregate (non-identifying) or anonymous information about user contact,  site use,  website traffic patterns, and related site information to assists us in improving outreach efforts,  and improve our website design. CHSW may share this knowledge with site advertisers, and reputable partners serving a similar mission.  This information does not identify you individually.

Except as provided in this policy, CHSW will not disclose information we collect from you to any third party, including other nonprofit organizations, unless you specifically request that we share your information with a third party.

Who has access

Only CHSW staff who are responsible for administering our website have access to personally identifiable information collected about you. This group will not share personally identifiable information about you with anyone else without your permission.

Data security commitment

CHSW puts the highest priority on the security of your information. To prevent unauthorized access, maintain data accuracy, and help ensure the correct use of information, CHSW has establishedappropriate and reasonable security procedures (physical, electronic and administrative) to safeguard and secure the information we collect online.  

updating your information or opting out

To correct factual errors in your personally identifiable information, contact CHSW at 1-800-456-3339 or via our online contact form. 

If you do not wish to be contacted after submitting any online personal information, you may opt out at the bottom of any e-mail communication you receive. To do this,  select the "unsubscribe" option included at the bottom of a recent e-mail. You may also ask us to remove you from our mailing list and cease further contact from us at any time by sending a request through our online form. If you submit a donation and then choose to opt out, you will still receive an acknowledgement of your gift, and your gift will remain tax deductible to the extent permitted by law.

Changes to Privacy Policy 

CHSW may change this policy at any time without prior notice. If we change this policy, we will post those changes on this page, so that you will always know what type of personally identifiable informationis collected and used. CHSW will not reduce your rights under this policy without your explicit consent. Any continued use of our website following the posting of changes implies agreement to the terms of our policy.


Notice of Privacy Practices - Mental Health Services

Updated:  July 2016

If you are enrolling for counseling/mental health services, this notice summarizes how your medical, health, and mental health information may be used and disclosed, some of our responsibilities to you, and your rights regarding your information. At the time you begin services, please review the entire NPP carefully, with your service provider. 

CHSW'S RESPONSIBILITIES

  • Under State and Federal laws (including Health Insurance Portability & Accountability Act of 1996 (HIPAA), CHSW is required to maintain the security and privacy of your protected health information (PHI) and train all CHSW employees in these safeguards. The sale of your PHI is strictly prohibited.
  • We will not use or share your information other than as described in the NPP unless you tell us we can in writing. You may change your mind at any time, as long as you let us know your changes in writing.
  • CHSW has a duty to notify you promptly if a breach occurs that may have compromised the privacy or security of your information.
  • CHSW is required to follow the duties and privacy practices described in this notice and request your signed Acknowledgement that you received the Notice of Privacy Practices at the time you begin services.  You may also request and receive a paper copy to keep, at that time. 

This Notice lists some, but not all, of possible uses or disclosures. However, all the ways CHSW is permitted to use and disclose your PHI will fall into one or more of the categories below: 

USES AND DISCLOSURES OF YOUR HEALTH/MENTAL HEALTH INFORMATION  

For Treatment.  We may use and disclose health/mental health information and share it with other professions who are treating you, such as, your care coordination team, psychiatrist or a home visitor and to CHSW internal departments or staff to coordinate your services. For example, we may need to make recommendations such as chemical dependency treatment or coordinate related services, such as child care during sessions.

For Payment/Billing for Your Services. We may use or disclose health/mental health information to bill and get payment from health plans or other payers. For example, we may disclose your health/mental health information to your insurance company, Medicare, or County Health Plan.

For Health Care Operations to Run Our Organization. We can use and share information about you  to run our counseling/mental health programs and improve your care. For example, training student interns, fulfilling our licensing, accreditation and quality improvement activities, and managing your treatment and services. We may also contact you when necessary, such as calling you with appointment reminders, unless you specifically ask us to communicate with you in another manner.

Other Circumstances Permitted By Law. CHSW is allowed to share your information in other ways that contribute to the public good, such as public health, national security, research, and your care in case of emergencies. We are required to meet many conditions in the law before we can share your information for these purposes. Your service provider can give you more details.  

USES AND DISCLOSURES OF YOUR HEALTH INFORMATION THAT REQUIRE US TO OBTAIN YOUR PERMISSION

Except in the situations as described above, we will use and disclose your health/mental health information only with your written authorization.  Authorizations stay in effect for up to one year, unless you and your service provider agree to limit it to an earlier date or revoke it at any time.

YOUR RIGHTS REGARDING YOUR HEALTH/MENTAL HEALTH INFORMATION

You have the right:

  • To Ask Us to Limit What We Use or Share About You for treatment, payment or health care operations, and to not do it. You may also restrict disclosures to a health plan or your insurance regarding information that you paid for out-of-pocket. We are not required to agree to a restriction. If we do agree, we will honor your request, unless it is an emergency situation. 
  • To Request Confidential Communications by asking that we communicate with you about your health/mental health care only in a certain location or through a certain method. You do not need to give us a reason. For example, you may request that we contact you only at work or by e-mail. We will accommodate all reasonable requests. 
  • To See and Get a Copy of Your CHSW Record of PHI, including your billing records.  Ask us how to do this and how the process works.  We will provide a copy or a summary, usually within 30 days of your request.  We may charge you a reasonable cost-based fee.
  • To Ask Us to Correct Your Record of PHI, that you think is incorrect or incomplete. Ask us how to do this. We may say “no” to your request, but we’ll explain why in writing, within 60 days.
  • To Request a List of Disclosures of your PHI we have made, except for purposes of treatment, payment, and Health Care Operations previously described. Your request should not cover more than six years, and should not include dates before April 14, 2003. We can provide one accounting a year for free, but will charge you a reasonable, cost-based fee if you ask for another within 12 months
  • To Choose Someone to Act For You, such as if you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • To Tell Us Your Choices About What We Share. For example, whether to share information with your family, close friends, or others involved in your counseling/mental health services. Also, if we contact you about fundraising events, you may want to opt-out of fundraising efforts and not contact you again.
  • To File a Complaint if You Feel Your Rights Are Violated. You can complain if you feel we have violated your rights by contacting CHSW, at either the local office where you receive services, or (206) 695-3200 and asking for the Privacy Officer or by writing to CHSW at P.O. Box 15190, Seattle, WA 98115-0190. You may also file a complaint with the Secretary of the U.S. Department of Health and Human Services, Office for Civil Rights at 200 Independence Ave S.W. Washington DC, 20201. CHSW will not, in any way, restrict services or retaliate against you for filing a complaint.

CHANGES TO THIS NOTICE

CHSW reserves the right to change the terms of this Notice and to make the revised Notice apply to all information we have, or will receive about you in the future.  We will give you a copy of any new Notice the next time you come in for services.  We will post a copy of the current Notice at each site where we provide services and on the CHSW website.  


Notice of Payment for Services

Children's Home Society of Washington will not deny counseling services due to inability to pay and discounts are available based on family size and income.